So when Owen switched from daycare to pre-k, no one told me he needed a new physical form filled out so I was a bit surprised when it popped up on the check-in monitor saying it’s overdue. I got the form from admin right then, went home, and used the doctor’s office web portal (as they suggest) to request an appointment.
Well, life is busy and I didn’t realize that they hadn’t gotten back to me in four days, so I called to schedule the physical—and of course they couldn’t get me in for another week, but whatever. So I show up yesterday and am told he’s already had his age 4 physical (that’s what the four-year well-visit is) and it’s good for a year…so if I go to the appointment today I will be charged since our insurance only allows one physical per year. They let me cancel so that part was fine, but I was still annoyed because had I known/realized that the well-visit check was the same exact thing as the required physical, I could have just dropped the form off TWO WEEKS PRIOR when I first got the warning message. So they tell me it will be two business days and I don’t give it another thought.
So this morning I drop Owen off at school and he’s super excited because it’s Halloween and he’s dressed as Thor and there’s a parade walk through the school scheduled and a party in the afternoon and it’s all just very exciting for a four-year-old. As I’m driving home, I get a phone call from the school asking if I had Owen’s physical, because if they don’t have it TODAY, he can’t be at school and I’ll have to come pick him up.
WAIT. WHAT? YOU HAVE GOT TO BE KIDDING ME.
Yes, today is the absolute very last day he can be there without the physical form on file. I wonder how I didn’t know this. To be honest, I know I didn’t look too closely at the “due by” date, but there was NO warning that he wouldn’t be able to attend without it. And today of all days?!?!
I WAS LIVID.
So, I asked why they didn’t tell us ahead of time that he needed a physical and she said they did. I would have bet my life they didn’t, though, because I know I went through EVERYTHING in the welcome packet and there was no “new physical form” in there. The first time I heard it mentioned was when the notice popped up on the check-in monitor and I [started to make] the appointment that day—but of course that didn’t go quite as planned so I did waste some time. She said if they could fax it today he can stay, otherwise he’ll have to go home.
So when I get home, I call the doctor’s office and explained what was going on…and nope, nothing they can do, they are super busy and mine was the last one turned in. I practically beg, saying I’m going to have to take my son away from his Halloween party at school, yada yada yada. Nope, sorry. She didn’t even sound apologetic, which was annoying. At least fake it. She said she’d put a note on it and would call me if anything changed, but I can guarantee that won’t be happening. It’s really annoying because all it is is transcribing a few notes from his file to the piece of paper and checking a few boxes. Sure, there might be a pile of them, but each one can’t take more than 5-10 minutes. And you’d think they’d have a heart…but no.
I was so pissed. And I knew it would kill Owen—if they don’t get it there today he can’t go to school tomorrow on PJ day, which he’s been looking forward to all week. I admit I cried for a minute. 🙁 Then my anger took over and I went on a hunt for the welcome folder (which I’ve been meaning to do anyway since I need to put Owen’s birth certificate back in the safe) and looked through EVERYTHING again. No mention of any physical in any of the welcome materials and, of course, no form. Had there been a form, I would have definitely seen it when I first went through it.
So I decided that I would go in and pick him up at 10:30 when I knew the parade would be over. We’d then have to skip the party at the end of the day because that’s part of school, too. So I first went to talk to the admin, just to clarify HOW I was supposed to have known about the physical. She started by saying she will let him stay for today and the party (which made me happy—though it would have been nice if she said that earlier to save me a trip into town) and was then surprised when I told her I went through the welcome packet but there was no form in there (I told her “That’s why I asked for the form the other day—because it was the first time I’d heard of it.”). She basically blew that off saying “Hmmm, well there should have been a form but maybe I missed it.” That’s it? I thought I deserved a bit more of an apology than that, since none of this would have happened if the form would have been in the folder. (Yes, mistakes happen, but there’s a difference between realizing it on Day 1-14 as opposed to Day 31 when you’ve been called on it.)
ANYWAY, I also suggested it would be nice if the popup warning actually said “YOUR CHILD CAN’T ATTEND WITHOUT THIS PHYSICAL” and she said one of the three warnings did say that. Wait. Three? I only got one. Yeah, turns out the first notice was the Friday he missed school for being sick (when Grannie and Papa were here) and the second one must have been a day they picked him up and couldn’t get the fingerprint scanner to work so the office staff checked him out. So, basically a perfect storm of events from Day 1.
She really is a nice lady, and I didn’t want her to think I was a crazy person (plus I have to deal with her for the rest of the school year!), so I apologized for being so confused and told her I’m really not this disorganized…but apparently a bunch of little things went wrong from the beginning that just made it all weird. She seemed to think I wasn’t a lunatic (or at least she was good at faking it!) so I think we’re good.
Of course, if the doctor’s office can’t promise to get it to the school by like 10am tomorrow, he can’t go to PJ day. I don’t hold out hope…so today I get to make a big deal about staying home with mommy for a PJ and movie day just in case. And then hope they have it ready at 8am Monday, otherwise he gets a day at home with Gramma Jean (which wouldn’t be the worst thing in the world)…